• Expressions of Interest will close on: 27 August 2022 at 5PM FIJI Time [GMT+12]
  • Location of role: Port Villa, Vanuatu
  • Term: 3 years fixed term
  • Reporting to: AHP Project Manager
  • Job Description is available for download HERE 
  • Salary: D2
  • Please contact Recruitment Coordinators Benicio Obed [email protected] and Kajal Matthew – [email protected] for any questions.

All applications must be lodged online only via this BambooHR platform

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.


Oxfam is an International confederation of 19 organisations working to find lasting solutions to poverty and injustice.  We are part of a global movement for change, with programs in nearly 100 countries.  We believe that a fairer world is possible, in which people will have control over their lives and livelihoods, their voices are heard and their rights upheld.  We generally work with communities through local partner organisations and we seek to influence policy makers on issues that have a direct impact on people’s lives.  We strive to achieve our mission through long-term development programs, humanitarian response, campaigns, policy, research and advocacy.

The resilience and adaptation portfolio forms a pivotal part of our Vanuatu Programming: being the cornerstone of humanitarian response in times of disaster or tension as well as leading programs that are designed to reduce community exposure to natural disasters, climate change and security risks.

The Role

The role will be responsible for the overall progress reporting in line with Oxfam and DFAT’s quality standards, contractual requirements. Working closely with the country Monitoring and Evaluation officer, the role will ensure there is a consistent collection and monitoring systems for all required data. Im The role will also be the focal point for Oxfam’s DR project working closely with other Australian INGOs to ensure there is effective collaboration in-country to achieve common goals.

The Position will  will also play an important role in supporting the Climate Justice and Humanitarian Pillar leads in  strengthening and developing local partner capacity and community preparedness to slow and rapid onset Disasters in Vanuatu.  Further, the Position should also be aware of other funding opportunities related to the DR scope of work and communicate this to Pillar Leads.

Key Responsibilities

  • This Project Officer will be responsible for the delivery of Oxfam’s AHP project in line with agreed workplans, timelines and budgets in Vanuatu
  • Act as Budget holder for the DR country program and undertake spending in line with Agreed Workplans, Budgets and in accordance with the OIP Financial Delegation Policy
  • Supervise and effectively lead DR2.0 country staff including setting, communicating and reviewing project outputs, targets and providing input to annual staff performance reviews
  • Work with local implementing partners on planning, monitoring, budget management, reporting and successful implementation of project activities in targeted communities
  • Ensure regular monitoring of the project implementation, data collection, reporting and provide regular feedback to partners and communities to improve program quality and impact.
  • Ensure greater social inclusion (GESI approaches) in all preparedness and response work led by Provincial disaster offices, communities and partners
  • Prepare six-monthly and annual progress report drafts for the project in line with Oxfam and DFAT quality standards, timelines and requirements.
  • Work closely with the AHP Finance Officer to ensure regular monitoring and preparation of financial acquittal reports
  • Ensure that all project acivity reports, partner working agreements, key country meetings and records are uploaded onto Oxfam’s e-filing management systems (eg BOX systems) on a regular basis.
  • In an event of a disaster, the person will play an active role in supporting Oxfam Humanitarian Coordinator and Resilience team for the overall organisation specific and support Multi-agency response coordination in Vanuatu.


  • To ensure that all project reporting meets Oxfam and donor policy and contractual requirements and that these are prepared on a timely basis.
  • Ensuring budget spend decisions comply OIP financial delegation policies.
  • Ensure that DR2.0 program risk matrices are in place, reviewed and reported as part of Six Monthly and annual reporting working closely with the AHP Grants Coordinator.
  • Ensure there is a transparent program complaints mechanism working in close collaboration with the Country Coordinator
  • Ensure that good practices of financial and fraud management systems are embedded within preparedness and response program practice and that they comply with Oxfam and donor requirements.
  • Ensure partner organisation in receipt of grants or sub-grants within this portfolio are supported to develop budgets, maintain accurate financial and administrative records and acquit funds appropriately.
  • Ensure implementation and compliance with Oxfam’s policies and procedures in the implementation of this project including but not limited to health, safety and security, child safety, child protection and sexual harassment.

 You Will Have

Human Resources

  • The position has responsibility for the matrix supervision and performance management of project staff land at times may be required to recruit, train and supervise volunteers
  • Required to undertake job responsibilities in a manner consistent with equity, diversity, child safe policies and procedures
  • Monitor workload and work environment and take reasonable steps to minimise risks to self and others
  • All employees are responsible for complying with safe work practices, procedures and instructions in accordance with legislation and Oxfam’s WHS policies and procedures
  1. Knowledge & Experience
  • Ideally the candidate will possess a Tertiary qualification in Humanitarian And Disaster Risk Reduction,  Climate Change Adaptation or International development ; from a recognised institution in a relevant area (DRR & CCA, gender, development.) Applicants without formal qualifications may be considered if all other criteria are met.
  • 3 or more years of project management experience preferably in the Disaster Humanitarian, climate change or . International development. Ideally, the candidate would have previous experience managing teams although this is not essential. Knowledge and experience in developing Narrative and Financial reports for donors. .
  • Experience working with local communities and partners including managing associated risks
  • High level written and spoken English 9s required


  • Excellent interpersonal skills, including the ability to form and maintain productive working relationships with people.
  • Excellent analytical skills, including attention to detail, critical thinking, and problem solving skills.

Personal Attributes

  • Ability to work autonomously when necessary
  • Understanding of and adherence to Oxfam’s Code of Conduct
  • Understanding of and commitment to Oxfam development philosophy, principles and objectives in particular its approach to Gender Justice, social inclusion and ending violence against women.
  • Understanding of and commitment to adhere to equity, diversity, child safety and staff health and wellbeing principles.
  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

Personal Values

    • Accountability – Able to set clear goals and monitor personal progress against them.
    • Empowerment – Capable of having open, honest and respectful dialogue with others, respecting and including partnerships and communities perspectives into our working activities.
    • Equality – Work to high ethical standards and treat all people with respect.
    • Inclusiveness – Embrace diversity and able to enrich work activities with diverse perspectives.
    • Sustainability – Committed to achieving sustainable results in all aspects of their work.


  • Good personal and organisational understanding of standard humanitarian standards and National Humanitarian architecture; experiences working with Multi-stakeholder for better Disaster preparedness and response.
  • Travel
    • Occasional inter islands travel is a requirement of the position. It is a condition of employment that staff abide by all agency security and safety protocols, policies and procedures and the Oxfam Security Protocol.

Child Safeguarding

As an agency undertaking work both nationally and internationally and in humanitarian response, Oxfam takes its duty of care seriously to safeguard children and recognises that it must meet community expectations and the trust placed in its personnel to maintain the highest standards of conduct with children. Therefore, all positions within Oxfam are required to understand and comply with the Child Safeguarding Policy, Code of Conduct, toolkit and Social Media User Policy.

  • This role requires work in communities domestic on a regular basis.
  • This role requires access to information relating to children.
  • This role involves making decisions which may affect children, including volunteers and other supporters under the age of 18.