- Expressions of Interest will close on: 19 May 2023, 5PM GMT+12
- Location of role: Based in any of these countries – Fiji, Tuvalu
- Term: 2 years with a possibility of 1 year extension
- Reporting to: Kōtui Program Manager
- Job Description Kotui Project Manager is available for download
- Please contact Recruitment Coordinator Divono Vakatale for any questions: [email protected]
- All applications must be lodged online
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
KOTUI PROJECT MANAGER TUVALU
Kōtui is a five-year (2021–2026), NZ$12.6m programme that aims to increase the resilience, wellbeing, and agency of women in Solomon Islands, Tuvalu, Papua New Guinea and Timor-Leste, in the face of climate breakdown and disasters. Focusing on the nexus between climate change, gender inequities, and governance, Kōtui will work with local civil society organisations as the ‘bridge’ between communities and policy makers. By shifting gender norms and making relevant local and national governance forums more knowledgeable, equitable and accountable, Kōtui aims to improve women’s access to key adaptation resources, including climate finance, land, water, services and information.
Kōtui is closely aligned to OiP’s Economic Justice and Climate Justice Pillars, and has cross-cutting elements with its Gender Justice Pillar and Partnership, Evidence, Learning and Innovation (PELI) Hub. It will be the first regional programme implemented through OiP’s new thematic way of working in the region.
Our work is guided by Oxfam’s global values and by Pacific values and culture including openness, flexibility, respect, equity, justice, solidarity, collaboration, sharing and humility. We also value local ownership and leadership of change processes. Oxfam has embarked on a journey of self-reflection, with safeguarding as one key area that the Pacific Team will integrate into its ways of working to model behavioural change. Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, and adults. Oxfam expects all staff and volunteers to share this commitment and adhere to our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The Kōtui Project Manager -Tuvalu will be responsible for ensuring the effective start-up and implementation of the three-year, NZD1.17million Kōtui Tuvalu project – one of five projects within the Kōtui programme.
This will include managing partnerships with at least one partner organisation, project planning and coordination, advocacy, operational implementation, budget management, leading in country-level monitoring, evaluation, research and learning (MERL) arrangements and project reporting, managing consultants, and managing relationships with and accountabilities to government, donors, communities, partners and other stakeholders in Tuvalu.
- With the guidance of the Kōtui Operations Manager – Pacific Islands, plan, lead and manage the start-up of the Kōtui Tuvalu project, including:
- Establish collegial working relationships with Tuvalu partner organisation/s, Kōtui programme staff, and other Oxfam staff based in Fiji;
- Establish and manage contractual arrangements with Tuvalu partner organisations, following Oxfam partnership principles, templates and guidelines;
- Become conversant with and lead effective use of project systems, including financial management and programme monitoring systems, ensuring compliance with Oxfam and donor contractual requirements;
- Establish mechanisms for and lead effective coordination of project implementation and learning across Solomon Islands partners and activities.
- Lead the development of annual project workplans and budgets that are accurate, realistic and maximise progress toward project and programme outcomes.
- Ensure robust and timely planning, implementation and reflection on project activities and results, in line with annual costed workplans and overall Kōtui outcomes and theory of change.
- In consultation with partners, lead, coordinate or support (as appropriate) the development of project-level assessment, analysis and strategy, including influencing and advocacy strategies.
- With the guidance of the Kōtui Operations Manager, ensure implementation quality, including through working closely with technical advisors, consultants, and the Kōtui Learning Lead.
- Work with the Kōtui Learning Lead and with partner MERL personnel to ensure monitoring, reflection, evaluation, research, and learning take place in a systematic, coordinated, appropriate and timely manner, are adequately documented, and inform future workplans and strategies.
- Ensure project reporting is timely, reflective, and robust, and complies with all Oxfam and donor requirements.
- Work closely with programme and OiP finance staff to ensure the effective administration and monitoring of project funds, including project budgeting, cashflow forecasting, financial tracking and reporting.
- Recruit and manage consultants to support project implementation, in line with project plans and budgets.
- Lead project risk management with partners and stakeholders, including workplace health and safety, fraud prevention, child protection, and prevention of sexual harassment, exploitation and abuse, in line with relevant Oxfam policies and guidelines.
- Ensure that systems, policies and procedures are followed and that programme implementation, management and reporting comply with Oxfam and donor requirements.
Partner relationship management:
- Develop and maintain collegial, respectful, productive and robust partnerships with Tuvalu partner organisations.
- Support and work with partner organisations to develop workplans and budgets, implement planned activities, reflect and learn, maintain accurate financial and administrative records, and to report and acquit funds appropriately.
- Work with partner organisations to assess organisational, thematic, influencing and MERL capacity, and lead, coordinate or support (as appropriate) training, reflection, and development of systems, policies and processes to build on partner strengths and address gaps and weaknesses.
- Train, monitor and champion equity, diversity, safeguarding, child protection, and staff health and wellbeing policies and procedures with partner organisations.
Representation and Relationships
- Develop and maintain collegial, respectful, productive and robust relationships with key Tuvalu decision makers and influencers across a range of sectors, including (but not limited to) government, private sector, non-government and community.
- With the guidance of the Kōtui Operations Manager and in consultation with partners, lead, collaborate and support (as appropriate) influencing work at project and country levels, engaging regularly with key stakeholders.
- Establish close and robust relationships with counterparts in Timor-Leste, Papua New Guinea, Solomon Islands and other countries implementing Kōtui projects, for the purpose of shared learning and good practice.
- Establish and maintain relationships with New Zealand High Commission staff in Funafuti.
- Ensure the Tuvalu project is well-connected to other Kōtui projects and to other OiP programmes, to share learning, ensure complementarity, avoid duplication, and realise cost efficiencies.
- If required, participate in reporting, planning and contract negotiation processes with MFAT.
- Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women’s rights (click here).
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
Skills, Competencies and Experience:
- Experience working in Tuvalu, familiarity with Tuvaluan culture, and established networks across government and non-government sectors.
- At least five years’ experience in project and/or programme management.
- Demonstrated expertise in governance and influencing approaches and/or community-based climate change adaptation and/or women’s empowerment work
- Demonstrated skills in motivating, influencing, and negotiating in a range of contexts.
- Demonstrated analytical skills and ability to think strategically, including the ability to prioritise and sequence actions toward long-term outcomes; and to analyse the context and the political economy and propose consequent adjustments to interventions.
- Demonstrated expertise in budget management, financial planning and reporting.
- Expertise in developing and producing project reports (narrative and financial).
- Demonstrated expertise in representation with partners, government agencies and donors, and a track record of effectively managing, brokering and leveraging strategic relationships with a variety of stakeholders.
Regular travel, both domestic and (when circumstances permit) international, of at least 12 weeks per year is a requirement of the position. The role involves visits to rural communities, including via over-land vehicles, small boats, and small planes.
- Experience in building institutional capacity with civil society organisations.
- An active commitment to promoting gender equity and the interests of marginalised people and, preferably, expertise in gender analysis and women’s empowerment.
- University degree in a development-related field (or other formal education equivalent); or equivalent professional experience.
- Preferably, experience in evidence-supported adaptive programme management.
- Preferably, competence in Tuvaluan
- Willingness to abide by Oxfam Code of Conduct and follow Oxfam procedures.
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Professional and Personal Attributes:
- Facilitative, flexible and collaborative working style that motivates and inspires others.
- Ability to think analytically and be proactive and creative.
- Sound political judgement and sensitivity.
- Ability to manage complex workloads and deliver work to tight deadlines.
- Ability to work autonomously as well as a member of a team.
- High level of self-awareness, including confidence in managing competing agendas
- Ability to negotiate different viewpoints, to be receptive to and assess the value of new ideas.
- Understanding of and commitment to uphold principles and policies relating to equity, diversity, staff health and wellbeing, and
- Understanding and commitment to Oxfam’s development philosophy, principles, and objectives.
- Thorough, accurate and consistent, and able to work well within a high-compliance environment.
- Well-developed understanding of gender and culture, and implications for development programmes.
- Proven ability and commitment to support capacity development.
- Ability and willingness to work flexible hours, including occasional weekends.
- Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
- Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
- Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.