Vacancy - Gender Justice Project Coordinator: Eliminating Family & Community Violence (EFCV) Project

Applications will close on: 3 October 2023, [5PM GMT+10]
Location of role: Goroka, Papua New Guinea
Term: 2 Years (with possibility of extension)
Reporting to: Manager Gender Programmes PNG
Salary: D1
Please contact Recruitment Coordinator Divono Vakatale on email for any queries: [email protected]

All applications must be lodged online via This Link

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

GENDER JUSTICE PROJECT COORDINATOR – ELIMINATING FAMILY & COMMUNITY VIOLANCE (EFCV) PROJECT

Purpose

The Project Coordinator – Eliminating Family and Community Violence is responsible for providing effective leadership and coordination of the EFCV Project. To do so, the Project Coordinator will work in close collaboration with the Gender Justice (GJ) Program Manager, who holds ultimate accountability for the EFCV and other gender projects in PNG. Under the GJ Program Manager’s leadership, the Project Coordinator will lead on key and day-to-day management and coordination components of the EFCV Project. This includes ensuring a quality and feasible project workplan is in place and overseeing its implementation, monitoring the budget and ensuring spend is on track, leading the quality and impact of the project activities, liaising closely with the project’s partner organisations, producing quality financial and narrative reports and providing line management of the EFCV project staff.

In addition to leading the EFCV Project and team, the Project Coordinator will also be a key member of the OiP GCJ regional team and PNG senior management team. The position will work in close collaboration with the OiP Gender and Citizen Justice Lead, OiP ANCP Coordinator, Oxfam Australia (OAU) Contract Management Coordinator (CMC), OiP Finance Officer and others across OiP and OAU. As required, the position will also provide advice and support to other project teams and partners – in GCJ across OiP and across other pillars in PNG.

CORE RESPONSIBILITIES

Project Coordination

Work in close collaboration with the GJ Program Manager, and where appropriate the GCJ Pillar Lead, to lead the strategic direction of the EFCV Project – including supporting thematic, technical and strategic decisions for project implementation and adaptation.
In close collaboration with the GJ Program Manager, lead on the development of project annual work plan and oversee the timely and quality implementation of the EFCV project in line with this workplan.
Work with the project team to ensure that project partners have the necessary project planning, implementation, and monitoring documentation in place. This includes, but is not restricted to, logframes, activity plans, budgets, and implementation strategies.
Work with the PNG GJ team and other relevant persons within Oxfam to identify partner capacity needs and to coordinate and deliver appropriate technical and capacity development support and training to project partners.
Work in close collaboration with the OiP Monitoring, Evaluation, Accountability and Learning (MEAL) Lead, MEAL Officer and GJ Program manager to ensure the quality MEAL. This may include contributing to the improvement of the project MEAL framework, monitoring systems and end of project Evaluation.
Lead the timely and quality development of six-monthly and annual donor narrative reports.
Communicate regularly with the PNG Gender Justice Program Manager and inform on key developments in the EFCV Project, including reporting on key activities, escalating of risks or challenges or other issues such as security incidents or staff performance issues.

Team Management

Line manage the EFCV Project team, and provide matrix oversight of other positions within the GJ PNG team supporting the EFCV project
Work with the GJ Program Manager to build and foster an empowering and inclusive team dynamic
Provide appropriate and timely advice, guidance and support to EFCV Project team members
Lead performance management of the EFCV team members, in line with Oxfam’s Let’s Talk process
Ensure clear roles and responsibilities within the EFCV team and recognise and mobilise key skills within the team
Lead regular EFCV team meetings and one-to-one meetings with all team members
Utilise Oxfam’s Human Resource tool, BambooHR, for onboarding, leave and performance tracking
Accountable for the work of the EFCV team, ensuring compliance with key organizational policies and codes
Responsible for EFCV team staff safety, security and wellbeing and accountable for ensuring team members uphold OIP Security Plan
Ensure program and partners staff have access to counselling or debriefing, as needed

Financial Management

In close collaboration with the GJ Program Manager, oversee the EFCV Project budget, with support from the dedicated Finance Officer as well as OAU Finance focal point
Liaise with project finance officer and partners to monitor expenditure rates, including monthly financial reporting information, project monthly forecast and mid-term budget reviews.
Develop monthly project forecast with the program manager for submission to finance.
Support financial accountability of the Gender Justice EFCV project team in accordance with Oxfam standards, policies and reporting procedures as well as donor requirements.
Supports the timely and accurate project financial reporting that complies with all Oxfam and donor requirements.
Supports that good practice financial and fraud management systems are embedded within project practice and that they comply with Oxfam and donor requirements.

Representation, Partnerships and Relationships

Develop and coordinate trusting relationships with the EFCV partners – Nana Kundi Crisis Centre (NKCC), Kafe Urban Settlers Women’s Association (KUSWA), Highland Women Human Right Defenders Movement (HWHRDM) and Family for Change (FFC)
Uphold Oxfam’s partnership principles, OiP’s Multi-Stakeholder Partnership (MSP) Framework and the new GJ in PNG Partnership Framework and Model.
Recognise and celebrate existing partner capacities and identify and respond to opportunities to provide support for the further development of capacities through training and other opportunities
If required, represent the project and partners with Donor engagement
Represent Oxfam in relevant meetings and forums on matters of Gender Justice
Develop and maintain supportive relationships and mutually accountable partnerships with Oxfam partners and stakeholders in Papua New Guinea.
Liaise and engage with key institutions, networks, and organisations in Papua New Guinea as appropriate.
Actively engage in the OiP GCJ Leadership Team and build networks across OiP and the Oxfam confederation

SKILLS AND EXPERIENCE:

Essential:

At least 5 years of progressive experience in international or community development or humanitarian
Strong program management experience across the entire program cycle
Proven team management experience, including the use of performance management processes and tools
Experience working in partnership with civil society organisations and/or local government agencies
Experience working with an INGO, UN Agency, Government, NGO and/or other non-for-profit
Knowledge of, and experience working in gender equality and/or GBV-focused programs
Demonstrated experience in developing and managing the successful implementation of workplans
Experience in developing and managing budgets, including forecasting and financial reporting
Strong skills in monitoring, evaluation, learning and reporting
Commitment to gender justice and in particular, women’s rights to live free from violence and threats of violence
Critical analysis skills
High level communication and interpersonal skills
Familiarity with key online and computer-based tools for program and team management
Tertiary qualifications (or equivalent work experience) in the area of development, gender or a related field

Highly Desirable:

Strong technical expertise in gender equality, women’s empowerment, the elimination of GBV and sorcery accusation related violence
Experience in developing and managing Exit Strategy and Sustainability Plans for project closure
Skills in developing and managing partnership relationships with local organisations, including the ability to undertake capacity building activities with partner agencies
Experience building relationships with diverse stakeholders, including government, I/NGOs, donors and local organisations
Familiarity with the GBV sector within PNG
Experience working on social norms and behaviour change programming and key toolkits
Demonstrated experience in advocacy, influencing and representation with government, I/NGOs and donors
Familiarity with key program management tools such as Theory of Change, Log Frames and results-based frameworks
Experience managing projects funded by ANCP, DFAT, or other major institutional donors
Experience working within organisations at a time of transition or restructuring

Key Attributes:

Empowering leadership approach
Champion for gender equality, human rights and inclusivity
Passionate about the elimination of GBV
Commitment to equal opportunities
Cross-cultural sensitivity
Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible
Ability to work autonomously with a high level of personal initiative
Ability to work harmoniously as a member of a team
Ability to lead, motivate and support others in a participatory manner
Flexibility, adaptability and a willingness to take on a wide range of tasks
Flexibility and the ability to travel frequently to challenging and isolated locations
Good security awareness
Ability to operate in situations of insecurity, stress and pressure, and to balance work demands with other life needs

Other Information:

Travel:

This position is based in Goroka, Eastern Highlands Province, but will require travel to the provinces where the EFCV project is implemented and partners are located. Travel will be based on project needs and may take up to 40% of the Project Coordinator’s time – with a likely four trips within a year. All Oxfam staff must abide by Oxfam’s organisational, security and safety protocols, policies and procedures, as well as local authorities’ guidelines, as well as any travel restrictions in place (ie. COVID or security).

Organisational Values:

Accountability– Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
Empowerment– Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
Inclusiveness– We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
Committed to a rights-based approach including an active commitment to putting women’s rights at the heart of all we do as well as the rights of other marginalized people in all aspects of an organization’s work.

Safeguarding:

As an agency undertaking work both nationally and internationally and in humanitarian response, Oxfam takes its duty of care seriously to safeguard children and recognises that it must meet community expectations and the trust placed in its personnel to maintain the highest standards of conduct with children. Therefore, all positions within Oxfam are required to understand and comply with the Child Safeguarding Policy, Code of Conduct, toolkit and Social Media User Policy.

Hours:

The post holder may require undertaking work outside of normal office hours, including weekend working from time to time, and will be given appropriate time off in lieu (TOIL) in accordance with Oxfam’s Staff Handbook.